> Source: https://mywaypoint.ai/docs/examples/recruiting-tracker
> Documentation index: https://mywaypoint.ai/llms.txt


# A recruiting tracker from a spreadsheet

**One vague sentence became a Candidates table, a drag-and-drop hiring board, a searchable list & a written record of what Chip assumed, after exactly one question.**


## For

- [How Chip Works](https://mywaypoint.ai/how-chip-works)
- [B2B Software](https://mywaypoint.ai/industries/b2b-software)

## Use case

```prompt-request
Can you help me keep track of job applicants? Right now it's a spreadsheet and things fall through.
```

## What Chip asked

Chip checked the workspace first and found nothing about hiring, so this was a new build. It asked one question, the one whose answer decides the stage dropdown, the board columns & the default view:

> **Chip:** What stages does someone move through, from application to hired?
>
> **Answer:** Applied, phone screen, interview, offer, then hired or rejected.

![Chip's question card: what it found in the workspace, then one question with three options](https://mywaypoint.ai/static/assets/chip-build/flow-1b-question-card.png "Figure: the one question Chip asked")

Everything else Chip decided itself:

- **One row is one application.** Someone who applies twice appears twice, which keeps each application's stage history intact.
- **Entry by hand.** The ask was to track, and nothing suggested an import.
- **The board is the main screen.** "Things fall through" is a stage-visibility problem.

Chip then wrote the plan down before building: the problem, what success looks like & what it would leave out.

![Chip's plan headed Before I build this: changes, triggers, impact & scope, with a button to create the tracker](https://mywaypoint.ai/static/assets/chip-build/flow-0-confirm-gate.png "Figure: the plan Chip wrote before building")

## What got built

A **Recruiting Tracker** space in the main navigation, holding:

- **A Candidates table.** One row per application: name, email, role, stage, date applied, source & notes. Stage is a dropdown of the stages you named, which is what makes the board possible.
- **A Hiring Pipeline board.** One column per stage. Cards show name, role & date applied; drag one to the next column to move an application on.
- **An All Candidates list.** Name, role, stage as a badge, date applied & source, newest first, with search and filters. Email & notes live in the row detail.
- **Documents that explain it.** The intent, an overview & why one row is one application.

Chip checked the board before handing it over.

**How it runs now.** Add an applicant, see exactly where every application sits & drag it forward as it moves. Nothing falls through, and the spreadsheet is retired.

## Try it

Paste this into Build, with your own stages:

```prompt
Can you help me keep track of job applicants? Right now it's a spreadsheet and things fall through. Our stages are applied, phone screen, interview, offer, then hired or rejected.
```

Leave the stages out and Chip will ask for them.